Publisher policies on NIH-funded authors

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  • This list focuses on publisher policies on NIH-funded authors. It does not attempt to duplicate the much larger SHERPA/RoMEO database. Please annotate entries with a link to the publisher's entry in SHERPA/RoMEO (for example, Springer), for readers who want to see the rest of the publisher's OA policy.
  • Please annotate entries in order to flag, at least, (1) publishers demanding less than a full 12 month embargo, (2) publishers charging authors a fee for the right to comply with the NIH policy, (3) publishers refusing to allow deposit immediately upon acceptance, as the NIH requires, and (4) publishers refusing to publish work by NIH-funded authors.
  • When possible, please quote the language used by the publisher. Authors are particularly interested in knowing how compliance with the NIH will be met.
  • When linking to a long document, please use a deep link or an annotation (with section or page numbers) to point directly to the section on NIH-funded authors.
  • When we couldn't find the overall policy for a publisher, we link to the policy for a notable journal from that publisher, and explain in the annotation that we are doing so. Similarly when a publisher has different policies for different journals, we try to link to the separate policies separately and explain in the annotation that we are doing so.
  • Many of the links currently point to copyright policies or instructions for authors, not directly to policies on NIH-funded authors, and therefore should be understood as starting points. When policies on NIH-funded authors are available, please update the link. When a policy changes, please preserve the content of the older policy on a new page linked to the annotation for historical purposes.
  • To learn the policy of a particular journal, first find the publisher from the journal's web site or Journal Info. Then see whether the publisher policy is on this list.
  • Alphabetical by publisher or journal.

Contents


A

  • AlphaMed Press
    • AlphaMed Press authorizes NIH-funded investigators to submit an electronic version of their final, accepted manuscript to the NIH for publication on PMC no earlier than twelve months after the print or online publication.
  • American Academy of Neurology
    • Final, accepted manuscript to the NIH for publication on PubMedCentral no earlier than twelve months after the print or online publication in Neurology. (Reviewed for currency on 9/8/08)

  • American Academy of Ophthalmology
    • Sent by Elsevier to Pub Med Central for public access 12 months after final publication. The version of the article provide by Elsevier is the final accepted version after peer-review but without copyediting.
  • American Academy of Pediatrics. Policy for Pediatrics.
    • The journal requires that the author choose the 12-month embargo option when submitting the final, peer-reviewed manuscript to PubMed Central.
  • American Association for Clinical Chemistry
    • AACC grants the author permission to allow public release of the accepted manuscript through PMC 12 months after publication in Clinical Chemistry. The author’s manuscript available on the PMC site is not the Clinical Chemistry article.
  • American Association for Cancer Research
    • Only the accepted manuscript is deposited. Authors stipulate that PubMedCentral may release the paper for public access not sooner than 12 months after its print publication date (the print publication date is considered the official publication date.)
  • American Association of Clinical Endocrinologists
    • You will also need permission if you wish to post electronic versions of articles on the Web or internal networks. In your permission request, directed to the AIChE contact information at the top of this page, please indicate the estimated number of users who will have access to the material.
  • American Association of Immunologists. Policy for The Journal of Immunology.
    • Author version of their accepted manuscript to PMC. Authors MUST choose 12 months when prompted to select the Delay Period (also called the Embargo Period); that is, where the PubMed submission site reads: "Release to PubMed Central 12 months after publication in the journal".
  • American Association of Pharmaceutical Scientists
    • The Publisher grants the Author permission to provide a copy of the accepted manuscript upon acceptance for publication with the public release in PubMed Central (PMC) twelve months after final online publication.
  • American Chemical Society
    • Final peer-reviewed manuscript to be released 12 months after the official date of publication of the final article by ACS.
  • American Dental Association. Policy for JADA.
    • The author deposits the accepted manuscript with PubMed Central, he or she should specify that the manuscript is not to be made available until 12 months after publication.
  • American Diabetes Association. Policy for Diabetes.
    • Authors are permitted to submit the final, accepted version of their manuscript to their funding body or institution for inclusion in their funding body or institution's database, archive, or repository, or to post the final, accepted version on their personal Web site. These manuscripts may be made freely accessible to the public upon acceptance.
  • American Heart Association
    • The copyright transfer agreement you sign gives you the rights to make the accepted article public on a repository such as PubMed Central no earlier than 6 months after publication.
  • American Institute of Physics
    • AIP will automatically deposit the article in final published form to PubMed Central, the NIH’s online repository website after a 12-month embargo.
  • American Medical Association. Policy for JAMA.
    • Permission is granted to post only the manuscript reporting research that was submitted and accepted for publication six months after publication.
  • American Physical Society
    • The right to post and update the Article on free-access e-print servers as long as files prepared and/or formatted by APS or its vendors are not used for that purpose. Any such posting made or updated after acceptance of the Article for publication shall include a link to the online abstract in the APS journal or to the entry page of the journal.
  • American Physiological Society
    • You may upload the accepted manuscript any time after acceptance...Please choose the option to make the manuscript free 12 months after publication.
  • American Psychological Association
    • A new document deposit policy of the American Psychological Association (APA) requiring a publication fee to deposit manuscripts in PubMed Central based on research funded by the National Institutes of Health (NIH) is currently being re-examined and will not be implemented at this time. This policy had recently been announced on APA’s Web site. APA will soon be releasing more detailed information about the complex issues involved in the implementation of the new NIH Public Access Policy. Previous Policy
  • American Psychiatric Publishing, Inc.
    • APPI/APA journals acknowledge that the Author retains the right to provide a copy of the author’s final version of the manuscript to the NIH upon acceptance for publication.
  • American Public Health Association
    • APHA charges a fee for use of its material. APHA will consider waiving this fee if material will be used in a thesis. We do not charge a fee for the use of abstracts.(Reviewed for currency on 9/20/08)
  • American Roentgen Ray Society
    • Authors who are supported in whole or in part by the NIH should contact the ARRS to facilitate compliance with the NIH deposit policy.
  • American Society for Biochemistry & Molecular Biology. Policy for the Journal of Biological Chemistry.
    • The final redacted versions of all research articles resulting from partially or complete support from NIH will be deposited immediately in PubMed Central by ASBMB and will be subject to a 12 month embargo period. This service will be free for ASBMB members and will cost $50 for non-members.
  • American Society for Clinical Investigation
    • The JCI deposits articles in Pubmed Central prior to the date of publication, and these articles become available to the public immediately when the date of publication has been reached.
  • American Society for Microbiology
    • The ASM has deposited in PubMed Central all publications from all ASM journals. Further, ASM policy effective for the past several years is that all primary ASM literature is made available to everyone, free (open access), 4 months after publication through PubMed Central, Highwire, Google, and international PubMed Central-like repositories.
  • American Society for Nutrition
    • The ASN grants permission to the Principle Investigator (PI) to deposit this accepted manuscript in PubMed Central according to the NIH request, with the stipulation that the PI accepts any liability that may arise through release of the manuscript in its present form. To avoid this potential liability, the ASN suggests that the PI delay submission of this manuscript to PubMed Central until our publication office has completed all required copyediting within the next several months. At that point, the corresponding author will be provided with a finished PDF version that will represent the material to be published in the journal
  • American Society for Tropical Medicine and Hygiene
    • Deposit the FINAL published paper in PubMed Central, not your author manuscript or galley proofs. Request that PubMed Central honor the journal's 12-month embargo on free access to current content, unless you have paid the author open access fee, in which case your manuscript may be deposited upon publication. Authors are responsible for depositing their own manuscripts.
  • American Society of Clinical Oncology. Policy for the Journal of Clinical Oncology.
    • JCO will assume responsibility, as a service to ASCO members and to JCO authors, for depositing the final published version of the manuscript to PubMed Central on behalf of the authors. JCO will provide a copy of the published article to the NIH to be made available for public access by PubMed Central 12 months after date of publication of the article by JCO.
  • American Society of Hematology (SHERPA/RoMEO). Policy for Blood.
    • All Blood authors who published NIH-funded articles from May 2005 forward have no obligation to submit manuscripts to the NIH archive because Blood will do this on their behalf. The publisher embargo period is 12 months.
  • American Society of Nephrology. Policy for Journal of the American Society of Nephrology.
    • Authors are encouraged to submit their version of the accepted peer-reviewed manuscript to their funding sponsor’s archive for public release 12 months after publication.
  • American Society of Neuroradiology
    • Authors receiving NIH funding are responsible for complying with all NIH grant requirements and retain the right to provide a copy of the final, peer-reviewed manuscript (before copyediting) to NIH upon acceptance for publication, for public archiving in PubMed Central no later than 12 months after publication.
  • American Speech-Lanuage-Hearing Association
    • Only the accepted manuscript may be deposited, not the copyedited and typeset final published article.When depositing an article, the author must stipulate that PubMed Central may release the manuscript for public access no sooner than 12 months after final online publication in the journal.Authors must include on the deposited manuscript a citation indicating where it will be published in its final form, including a link to the Web address of the journal in which it will be published. Only the accepted manuscript may be deposited, not the copyedited and typeset final published article.When depositing an article, the author must stipulate that PubMed Central may release the manuscript for public access no sooner than 12 months after final online publication in the journal. Authors must include on the deposited manuscript a citation indicating where it will be published in its final form, including a link to the Web address of the journal. (reviewed 09/21/08)
  • Associated Professional Sleep Societies
    • Beginning with the June 2007 issue the contents of SLEEP are made available through PubMed Central. A six month embargo from date of publication is placed on each issue before it becomes available through PubMed Central. Investigators and institutions whose manuscripts are accepted and published in SLEEP will be in compliance.

B

  • Balliere Tindall
    • Elsevier will deposit to PubMed Central (PMC) author manuscripts on behalf of Elsevier authors reporting NIH funded research and will send the final peer-reviewed manuscript 12 months after final publication.
  • Bentham Science Publishers-Toll Access Journals
    • Bentham Science Publishers allows authors to self-archive refereed postprints after 12 months of publication ( unless federal, government, funding agencies or local policy mandates for the author's institute a different policy on self-archiving).
  • Bentham Science Publishers-Open Access Journals
    • For authors of Bentham Open there is no restriction to authors for self-archiving of pre-refereeing preprints nor refereed postprints. The same applies for all authors who opt to publish their articles as open access for Bentham Science Publishers journals, in which case the publisher's version/PDF of the published article can be used for self-archiving.
  • BioMed Central-Open Access Journals
    • Identical to the 'Creative Commons Attribution License', no special NIH policy is needed.
  • Blackwell Publishing is now owned by Wiley
    • Wiley-Blackwell will support our authors by posting the accepted version of articles by NIH grant-holders to PubMed Central upon acceptance by the journal. The accepted version is the version that incorporates all amendments made during peer review, but prior to the publisher’s copy-editing and typesetting. This accepted version will be made publicly available 12 months after publication...The societies for whom we publish may decide on a different policy. We will continue to brief them on any discussions that we have with the NIH regarding the processing of the articles, appropriate acknowledgements with citation and linking to the final published version on the publisher’s site, and clear licensing terms and conditions for the use of copyrighted material.
  • BMJ Publishing Group
    • The full text of all research articles is sent, without further intervention from the author, to PubMed Central, which makes it fully accessible without delay.
  • Butterworth-Heinemann
    • Elsevier will authorize the author manuscript’s public access posting 12 months after final publication. Following the deposit by Elsevier, authors will receive further communications from the NIH with respect to the submission.

C

  • Cambridge University Press
    • The author holds the right to post the definitive version of the contribution as published at Cambridge Journals Online (in PDF or HTML form) in a Subject Repository such as PubMedCentral, no sooner than one year after first publication of the paper in the journal, subject to file availability and provided the posting includes a prominent statement of the full bibliographical details, a copyright notice in the name of the copyright holder and a link to the online edition of the journal at Cambridge Journals Online.
  • Cell Press
    • Cell Press will send to PMC the final peer-reviewed manuscript, which was accepted for publication and sent to our production department, and that reflects any author-agreed changes made in response to peer-review comments. We will authorize the author manuscript’s public access posting 12 months after final publication.
  • Churchill Livingstone
    • As a service to the authors, Elsevier will deposit to PubMed Central (PMC) author manuscripts on behalf of Elsevier authors reporting NIH funded research. Elsevier will send to PMC the final peer-reviewed manuscript, which was accepted for publication and sent to Elsevier’s production department, and that reflects any author-agreed changes made in response to peer-review comments. Elsevier will authorize the author manuscript’s public access posting 12 months after final publication.
  • CMP Technology
    • As a service to the authors, Elsevier will deposit to PubMed Central (PMC) author manuscripts on behalf of Elsevier authors reporting NIH funded research. Elsevier will send to PMC the final peer-reviewed manuscript, which was accepted for publication and sent to Elsevier’s production department, and that reflects any author-agreed changes made in response to peer-review comments. Elsevier will authorize the author manuscript’s public access posting 12 months after final publication.
  • Cold Spring Harbor Laboratory Press
    • Policy for Genes & Development, also pertains to 4 other journals published by CSHLP.
    • The CSHLP routinely deposits final research papers in PMC on behalf of authors and are freely available in PMC 6 months after full issue publication.
  • The Company of Biologists
    • Authors publishing work funded by the US NIH, will also be entitled to deposit and immediately release a copy of the accepted manuscript file (but not the typeset journal PDF file) on PubMedCentral. The open access option is currently available for a subsidised fee of £1586.25 (US$2560/€2379.38).

D

  • Dove Medical Press
    • Authors are also entitled to deposit the final electronic version of the article into an institutional or centrally organized subject repository upon publication.

E

  • Electrochemical Society
    • The nonexclusive right, after publication by ECS, to give permission to third parties to republish print versions of the Article or a translation thereof, or excerpts therefrom, without obtaining permission from ECS, provided the ECS-formatted version is not used for this purpose and provided the Article is not to be published in another journal. If the ECS version is used, permission from ECS must be obtained.
  • Elsevier
    • As a service to the authors, Elsevier will deposit to PubMed Central (PMC) author manuscripts on behalf of Elsevier authors reporting NIH funded research. Elsevier will send to PMC the final peer-reviewed manuscript, which was accepted for publication and sent to Elsevier’s production department, and that reflects any author-agreed changes made in response to peer-review comments. Elsevier will authorize the author manuscript’s public access posting 12 months after final publication.
  • Emerald Group Publishing Limited
    • Emerald authors who assign their copyright to us retain unlimited free reproduction rights for their own work. Authors do not give up their rights to use, republish or reproduce their work for course notes, in another journal or as a book chapter, or electronically including their own institutional website, subject to acknowledging first publication details. Authors who publish with Emerald are not required to seek our permission with regard to their own work.
  • Endocrine Society
    • As a result of TES' participation in this program, all authors who published NIH-funded articles have no obligation to submit manuscripts to the NIH archive because TES will do this on their behalf.
  • Evolutionary Ecology Research
    • Moreover, in return for publishing their work, we require our authors to allow that work to be used freely for non-commercial purposes.

F

  • FASEB
    • If you choose to submit your accepted manuscript to PMC, you will be asked to indicate when that manuscript should be made available to the public. FASEB, grants authors one-time permission to allow public release of their final, accepted manuscript through PMC 12 months after publication in The FASEB Journal.
  • First Monday
    • Authors submitting a paper to First Monday automatically agree to confer a limited license to First Monday if and when the manuscript is accepted for publication. This license allows First Monday to publish a manuscript in a given issue.

G

  • Genetics Society of America
    • As a service to its authors, GENETICS deposits its final, published articles to PubMed Central on behalf of its US National Institutes of Health (NIH)-funded authors.
  • Guilford Press
    • All published manuscripts become the permanent property of the publisher and may not be published elsewhere without written permission.

H

  • Haworth Press
    • The author will retain PREPRINT DISTRIBUTION RIGHTS, including posting as electronic files on the contributor’s own Web site for personal or professional use, or on the contributor’s internal university/corporate intranet or network, or other external Web site at the contributor’s university or institution, but not for either commercial (for-profit) or systematic third party sales or dissemination, by which is meant any interlibrary loan or document delivery systems. The contributor may update the preprint with the final version of the article after review and revision by the journal’s editor(s) and/or editorial/peer-review board.
  • Health Affairs
    • You may review and/or download one copy of any article for storage within your personal non-networked computer archive only, and may print a hard copy for personal use, provided all copyright and other proprietary notices are observed. You may not make multiple copies of any one article, modify articles in any way, frame or otherwise display any of the content of this Web site on your own or any other Web site or make any other use of it without prior permission from the Publisher.
  • Hindawi Publishing Corporation
    • Hindawi will deposit the final full-text version of all articles published in its biomedical journals in PubMed Central on behalf of its authors at the time of publication.
  • Histochemical Society
    • The Histochemical Society deposits all of its published articles into PubMed Central (PMC) for public release twelve months after publication. Within four weeks of publication, the JHC deposits the final copyedited version of accepted manuscripts into PMC.

I

  • IEEE
    • Authors may voluntarily submit their funded work to PubMed Central (PMC) in the 12th month of the print publication. IEEE will supply authors of funded work with the final versions of their papers, which authors may then submit directly to PMC.
  • Jai
    • No specific policy as of 7/14/08

J

K

  • Karger
    • No specific policy as of 7/14/08
  • Kruzak
    • No specific policy as of 7/14/08

L

  • Lancet
    • Elsevier will deposit to PubMed Central (PMC) author manuscripts on behalf of Elsevier authors reporting NIH funded research and will send the final peer-reviewed manuscript 12 months after final publication.
  • Landes Bioscience
    • Landes Bioscience acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.
  • Lippincott Williams & Wilkins
    • Lippincott Williams & Wilkins will transmit the accepted manuscript to PubMed Central on the authors' behalf. Additional information will be available in the Instructions for Authors and Copyright Transfer Agreements for each LWW publication.

M

  • Mary Ann Liebert, Inc
    • Mary Ann Liebert, Inc.publishers will deposit the final accepted paper (after copy -editing and proofreading) to PubMed Central (PMC) on behalf of the authors. The manuscript’s public access posting on PMC will occur 12 months after final publication.
  • Mosby
    • No specific policy as of 7/14/08

N

  • Nature Publishing Group
    • As of July 2008, NPG will deposit NIH-funded authors' manuscripts directly to PMC free of charge. Authors will opt-in for the Manuscript Deposition Service during the submission process. The final authors' version of accepted articles will be uploaded to PMC and made available 6 months after publication.

O

  • Oxford University Press
    • Oxford Journals will deposit into PMC the final published version of any NIH-funded article published in their biomedical journals. Open access articles will be available immediately; non-open access articles will be available after a 12 month embargo. Oxford Journals will work with authors to identify which articles are NIH-funded.

P

  • Pergamon
    • No specific policy as of 7/14/08
  • Portland Press
    • The final, peer-reviewed manuscript in journals published by Portland Press is called the Immediate Publication, and authors are permitted to deposit the Immediate Publication in PubMed Central 12 months after the official date of publication. Authors are permitted to make the Immediate Publication freely available in PubMed Central.

Q

  • Quadrant
    • No specific policy as of 7/14/08
  • Queen
    • No specific policy as of 7/14/08

R

  • Radiation Research Society
    • Radiation Research will deposit the PDFs in PMC on the authors’ behalf when page charges have been paid. The Journal’s embargo period for open access on PMC is 12 months.
  • Radiological Society of North America
    • When authors deposit their accepted manuscript in PubMed Central, they are asked to specify a date for its public release. RSNA and Radiology are not requiring but encouraging that authors specify 12 months. It is up to the author.
  • Rockefeller University Press
    • The complete content of the JCB will be posted on PubMed Central and UK PubMed Central, where it will be available to the public 6 months after the publication date. There is no need for authors to submit their papers independently to these repositories. This service is free of charge.
  • Rodopi
    • No specific policy as of 7/14/08
  • Royal College of Psychiatrists
    • 1. Authors retain the right to provide a copy of the manuscript to PubMed Central for public release no sooner than 12 months after publication in the British Journal of Psychiatry. Only the final peer-reviewed manuscript as accepted for publication (not earlier versions, or the final copy-edited version) may be deposited in this way. 2. Authors have the option to make their papers freely available from the time of publication, on payment of an open access charge. This charge is currently £2500 (or US$4500) per article plus VAT where applicable.

S

  • Sage
    • Under the terms of the contributor agreement, without seeking permission, authors may, at least 12 months after publication, post on any non-commercial repository or website the version of the article that was accepted for publication.
  • Saunders
    • No specific policy as of 7/14/08
  • Society for Endocrinology
    • 1.The article will become free to all twelve months after publication (in its final form), 2.Authors may choose to make their Research Papers published in the online edition of Endocrine-Related Cancer freely available to all, without access restrictions, immediately upon publication. This option is available for a fee of GBP£2000+VAT (sales tax).
  • Society for General Microbiology
    • Allows for final peer-reviewed version to be made publicly available 12 months after publication, or for final published version to be made immediately available through "Open Option", which is available for a fee of £1500 (plus VAT where applicable). Please note that the SGM policy has not been updated to reflect 2008 changes to NIH Public Access Policy description.
  • Society for Neuroscience (SHERPA/RoMEO)
    • Although the NIH policy calls for manuscripts in PubMed Central to be freely accessible after 12 months, the Journal will allow manuscripts to be publicly accessible through PubMed Central six months after publication, which is when all Journal of Neuroscience articles become freely accessible.
  • Society for the Study of Reproduction Policy for "Biology of Reproduction".
    • Authors must deposit the PIP version : (Papers in Press) : to be released for public access 12 months after publication and must contain reference to its prior publication in Biology of Reproduction.
  • Springer
    • 1. 12 months embargo period. 2.'Springer Open Choice': the article's is accessed free of cost immediately and the author, or institution or funding agency have to pay a fee of $3,000 USD.
  • Syngress
    • No specific policy as of 7/14/08

T

  • Taylor & Francis
    • Press Release dated 8/13/08 - Taylor & Francis will deliver to PMC the final peer-reviewed manuscript, which was accepted for publication and that reflects any author-agreed changes made in response to the peer review. Taylor & Francis will also authorize the author manuscript’s public access posting 12 months after final publication in print or electronic form (whichever is the sooner).
  • Thieme Medical Publishing Group
    • Press Release dated 11 March 2008 - Effective immediately, the accepted manuscript after the peer-review process, as well as supplementary data, can be added to an author's personal website, instantly following article publication. Additionally, all manuscripts can be made available on an Institutional Repository 12 months after the initial print or electronic publication by Thieme.
  • Georg Thieme Verlag
    • Press Release dated 11 March 2008 - Effective immediately, the accepted manuscript after the peer-review process, as well as supplementary data, can be added to an author's personal website, instantly following article publication. Additionally, all manuscripts can be made available on an Institutional Repository 12 months after the initial print or electronic publication by Thieme.

U

  • University of Chicago Press
    • Authors whose research was funded in whole or in part by the National Institutes of Health (HIH), may deposit the accepted manuscript with PubMed Central or PubMed Central UK, with release to the public twelve (12) months after publication for NIH-funded research

W

  • Walter de Gruyter
    • WdG acknowledges that the author of an NIH-funded article retains the right to provide a copy of the final, accepted manuscript document to NIH for archiving in PubMed Central 12 months after online publication in the journal. Note that only the accepted author’s version of the manuscript, not the PDF file of the published article, may be used for NIH archiving.
  • John Wiley & SonsPrevious policy
    • Wiley-Blackwell will support our authors by posting the accepted version of articles by NIH grant-holders to PubMed Central upon acceptance by the journal. The accepted version is the version that incorporates all amendments made during peer review, but prior to the publisher’s copy-editing and typesetting. This accepted version will be made publicly available 12 months after publication...The societies for whom we publish may decide on a different policy. We will continue to brief them on any discussions that we have with the NIH regarding the processing of the articles, appropriate acknowledgements with citation and linking to the final published version on the publisher’s site, and clear licensing terms and conditions for the use of copyrighted material.
  • Wolters Kluwer
    • To assist our authors in meeting the NIH requirement, Lippincott Williams & Wilkins will transmit the accepted manuscript to PubMed Central on their behalf.
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